Meetings Nearly Complete for Campus Engagement Project

The project’s two teams are on track to complete their meetings for the Campus Engagement Project by the end of July, one month ahead of schedule. Project staff have met with 60 groups since the work began in March 2018.

Next, staff will use the information gathered to generate a report that will inform the next group of Transform IT projects. The report is expected to be released by October 15.

Although we do not yet know the details of the next set of Transform IT projects, no services will be changed without input from a cross-campus, cross-functional group comprised of providers and users of each service. Those teams will be formed as the next set of project(s) are developed late this summer or fall.

Jessie Minton, chief information officer, will present an update and take questions about Transform IT on August 8 from 10:00am to 11:00am in the Knight Library Browsing Room.

Transform IT emails, Campus Engagement project updates, and the next phase of Transform IT

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The Campus Engagement project is well under way, with the project teams meeting with 44 of 60 groups (73%) since late March. This project is anticipated to complete on time (by end of September). For more information on the status of the Campus Engagement project, see the milestone schedule updated on June 18.

All work conducted as part of the Campus Engagement project or Transform IT is noted in the program website’s calendar, posts, and project documentation updates. If you hear that other work is under way and that work is not noted on the Transform IT website, then it is likely speculation or rumor.

When the Campus Engagement project completes, staff will use the information gathered to generate a report that will inform the next group of Transform IT projects. Although we do not yet know the details of these future projects, no services will be changed without input from a cross-campus, cross-functional group comprised of providers and users of each service. Those teams will be formed as the next set of project(s) are developed late this summer or fall.

Jessie Minton, chief information officer, will present an update and take questions about Transform IT on August 8 from 10:00am to 11:00am in the Knight Library Browsing Room.

Recap of Campus Engagement Project

Since the Campus Engagement Project began in March, the project managers and business analysts have had 34 discussions with departments, schools, colleges, teams, centers, and institutes through Tuesday, June 5.

The project team reports that 12 more discussions are scheduled for June, with more in the works. They anticipate completing all Campus Engagement project work by July 31st.

See this site’s calendar for more information about past meetings and future events that have been finalized. Also see a high level description of the process used to gather and validate information through the Campus Engagement Project.

Campus Engagement meetings continue

As noted in the project’s calendar and schedule, the project managers and business analyst continued holding meetings with groups from across campus in April and into May. The calendar entries reflect the start of the project’s engagement with the group noted. Each engagement generally follows this general checklist:

  1. Pre-fill Spreadsheet/CEQ with any Current Data
  2. Forward SI Spreadsheet to Unit Manager
  3. Spreadsheet Returned by Unit Manager
  4. Update CE Questionnaire with SS update (“Ready”)
  5. Make Appointment
  6. Interview Date
  7. Transcribe Interview
  8. Compare Interview with Spreadsheet (highlight any gaps)
  9. Send Spreadsheet/CEQ (optional) to Unit Mgr. to Validate
  10. Get Validated Documents back from Unit Mgr.
  11. Transfer data to Master Data Sheet
  12. Finalize all Unit CE Interview Docs in OneDrive

This project’s schedule was updated in April and will be revised (and posted here) as needed.