Director of User Support Services Search is Under Way

The search for the Director of User Support Services began in early July with the job posting, and the search advanced on July 16 when the search committee met to discuss applicants and determine who will be invited for interviews the week of August 29 (dependent on candidate availability). Candidates will be interviewed by the search committee, Patrick Chinn, Jessie Minton, and two sets of stakeholders: select IT staff and campus leaders from the ranks of associate deans, IT directors, and chiefs of staff.

The search, which is open only to candidates who work at the University of Oregon, is led by Patrick Chinn, associate CIO for customer experience in Information Services. The committee members are Leeann Ford, Lundquist College of Business; Chuck Theobald, Office of Research and Innovation; Carol Gering, Online and Distance Education; Chris Butler, Athletics; and Jared Haddock, Information Services.

The Director of User Support Services will play a pivotal role in standing up and operating the User Support Services teams for the university. The selected candidate will oversee managers who lead that IT support teams that provide user support services to the university.

User Support Services is comprised of desktop and helpdesk support (including chat), account and access management, knowledge management, classroom technology, and electronic device management.

An illustration of the proposed Director of User Support Services organizational structure
An illustration of the proposed Director of User Support Services organizational structure

USS Implementation Project Nears Kick-off

The USS project team continues a high volume of behind-the-scene work as we move toward the kick-off of the next USS project.

The team is finalizing the project schedule, validating data on IT staff, and working to place volunteers on the USS work stream teams that will be a key part of this project. See USS Implementation Work Streams for details. When the work stream teams are finalized, those details will be published on this site.

The kick-off for the USS Implementation Project is July 10.

USS Implementation Project and Work Stream Teams

Revised 2/10/20

Team Member Name Project Role Department
Jessie Minton Project Sponsor IS
Paul Taylor Project Manager IS
Kelsey Lunsmann Business Analyst lead IS
Patrick Chinn Communications lead IS

Employee Engagement, Experience, and Pathways

Paul Taylor Project Manager IS
Kelsey Lunsmann Business Analyst lead IS
Patrick Chinn Communications lead IS
Jared Haddock HR lead IS

HR position descriptions & organization chart

Jared Haddock Work stream lead IS
Kelsey Lunsmann Business Analyst IS
Cindy Hetrick Subject Matter Expert IS
Gary Sullivan USS Director IS
Patrick Chinn Customer Experience ACIO IS
Melynn Bates Subject Matter Expert SOMD

Finance (incl. budget model & USS indices)

Melynn Bates Work stream lead SOMD
Kelsey Lunsmann Business Analyst IS
Cindy Hetrick Subject Matter Expert IS
Jon Marchetta Subject Matter Expert FASS
Stuart Laing Subject Matter Expert BRP

Enterprise Device Management

Michelle Brown Work stream co-lead SAIT
Sam Crow Work stream co-lead CASIT
Kelsey Lunsmann Business Analyst IS
Ryan Stasel Subject Matter Expert SOJC
Peter Verrey Subject Matter Expert LIB
Mike Suskin Subject Matter Expert LCB
Jason Shirley Subject Matter Expert DSGN
Mathew Gauvin Subject Matter Expert IS
James Barnum Subject Matter Expert FASS
Nathan Wallace Subject Matter Expert HOU
Mark Messenger Subject Matter Expert (Security – ad hoc) IS

Delivery & Support Models

includes Service Desk Locations and Zone IT

Gary Sullivan Work stream co-lead IS
Sara Stubbs Work stream co-lead IS
Tommy Harmon Business Analyst IS
Guy Eckelberger Subject Matter Expert SOMD
Sandra Lee Subject Matter Expert IS
Ginamarie Jones Subject Matter Expert LAW
Kevin McGlinchey Subject Matter Expert FASS
Shandon Bates Subject Matter Expert LCB
Geoffrey Marcus Subject Matter Expert CASIT
Michelle Brown Subject Matter Expert SAIT
Duncan Barth Subject Matter Expert LIB
Douglas Hethmon Subject Matter Expert HOU
Jody Bleisch Subject Matter Expert BAO
Karl Owens Subject Matter Expert LCB
Tim Miller Subject Matter Expert JWJ
Doug Burzell Subject Matter Expert PDX
Katie Harsh Subject Matter Expert
Tevis Boulware Subject Matter Expert (ex officio) IS

Remote Support & Chat

Sara Stubbs Work stream lead IS
TBD Business Analyst IS
TBD Subject Matter Expert (Online Education Liaison) OtP
Sean Sharp Subject Matter Expert DSGN
Clayton O’Brien Subject Matter Expert PDX
Bobbi Bothel Subject Matter Expert IS
Jason Shirley Subject Matter Expert DSGN
Bill Anderson Subject Matter Expert FASS
Matt Cook Subject Matter Expert HOU
Billy Ray Subject Matter Expert SAIT
Ben Heiken Subject Matter Expert IS
Mathew Gauvin Subject Matter Expert (ad hoc) IS

TDX

Kelsey Lunsmann Work stream lead IS
Kelsey Lunsmann Business Analyst IS
Sandra Lee Subject Matter Expert IS
Mike Orr Subject Matter Expert SAIT
Eric Ledford Subject Matter Expert ADV
Kevin McGlinchey Subject Matter Expert FASS
Michael Clark Subject Matter Expert BAO
Dave Roberts Subject Matter Expert JWJ
Ryan Stasel Subject Matter Expert (ex officio) SOJC

Confluence

Gary Sullivan Work stream lead IS
TBD Business Analyst IS
Jillian Sallaway Subject Matter Expert IS
Kit Day Subject Matter Expert IS
Derek Wormdahl Subject Matter Expert IS
Mike Moresi Subject Matter Expert CASIT
Mathew Gauvin Subject Matter Expert IS
John Fuller Subject Matter Expert ECS

Classroom Technology & Support

Shandon Bates Work stream lead LCB
Nathan Brown Business Analyst IS
Dave Peterson Subject Matter Expert CMET
Ken Loge Subject Matter Expert COE
Jess Yates Subject Matter Expert LAW
Sean Curtin Subject Matter Expert PDX
Ed Mason Subject Matter Expert – AV Design & Engineering (ad hoc) CMET

Knowledge Mgmt

Mike Moresi Work stream lead CASIT
Knowledge Manager (TBD) Work stream lead IS
TBD Business Analyst IS
Eric Ledford Subject Matter Expert ADV
Marc Levy Subject Matter Expert SOMD
Cleven Mmari Subject Matter Expert SAIT
James Ingalls Subject Matter Expert CASIT
Brandon Kellogg Subject Matter Expert JWJ
Tevis Boulware Subject Matter Expert IS

Student Management

Sean Sharp Work stream lead DSGN
TBD Business Analyst IS
Cam Shultz Subject Matter Expert SOJC
Sean Sharp Subject Matter Expert DSGN
Katie Harsh Subject Matter Expert IS
Sam Villalobos Subject Matter Expert LIB
Amy Gurley Subject Matter Expert FASS
Tanner Sheridan Subject Matter Expert CASIT
Andy Montgomery Subject Matter Expert (ad hoc) IS

Notes:

  • Service Desk Locations is now part of Delivery & Support Models (as of Nov. 6, 2019)
  • Zone IT is now part of Delivery & Support Models (as of Nov. 6, 2019)

User Support Services Report Available

[Edited on 5/10 to add the reference to the summary report]

The User Support Services project report and a summary of the report are now available!

Following the Campus Engagement project, the User Support Services (USS) Analysis project is the second project in Transform IT. This project has two phases: recommendation for how USS should be delivered to campus and the implementation of USS. This report outlines the recommendation for USS.

The User Support Services Analysis recommendations aim to increase efficient use of IT support resources, drastically reduce or eliminate duplication of user support for IT services, and consolidate support tools, processes, and services. Through USS, IT support should be provided to campus in a way that creates a consistent user experience for all students, faculty, and staff.

The recommendations in this report were developed with an eye towards how efficiencies could be gained by adjusting how IT services are provided while remaining agile, innovative, and not reducing existing levels of service.

Jessie Minton, chief information officer, is presenting the recommendations at two town hall meetings on Transform IT:

  • Portland: Friday, May 17 @ 12:00pm (noon); location is TBA
  • Eugene: Tuesday, May 28 @ 1:00pm in the Knight Library Browsing Room

Minton has also met with the University’s senior leadership team and dean’s council to discuss the USS recommendations. During the remainder of May, Minton will also meet with IT directors and their staff, as well as other campus stakeholders, to discuss the USS recommendations.