Month: January 2018

• Staff met with Information Services’ IT Service Manager to align the Transform IT service inventory work with the work planned for the UO Service Portal implementation. The goal is that units will provide information or validate information about their services once for both projects instead of having to provide very similar information multiple times.
• Staff working with Transform IT met with Jessie Minton, chief information officer, to review the information they plan to gather.
• The draft version of the Transform IT Program Charter has been revised.
• Transform IT is spawning its first official project, the Information Gathering Project. That project charter is under development.

Behind-the-scenes work on Transform IT continued through winter break on charters, information gathering and staff searches.  

Program and project charters 

A draft version of the Transform IT program charter has been completed. After review by Jessie Minton, it has gone back to Transform IT and IS staff for revisions. 

Staff completed a draft charter for the new Information Gathering project, the first project to be spawned under the Transform IT program. The draft charter will be reviewed and revised as needed.  

Information Gathering project 

The co-program managers and IS staff have finished gathering data from past consulting engagements, including Baker Tilly, Moran Consulting, and Harvey Blustain. They have also developed a draft template that will align collected data with the service catalog framework developed and implemented as part of the Service Portal project. This template will be used to by departments to validate the aforementioned data and gather any missing data. Work on the template continues. The School of Music and Dance will take the template for a trial run and use the outcome to improve the tool. Once revisions are complete, the template will be populated with each unit’s data and then distributed to campus units to update, validate, and augment the data collected to date.  

Project manager and business analyst searches 

The search for business analysts continues, with on-campus interviews this week for several candidates. 

On-campus interviews for project managers concluded in mid-December, and staff conducted reference checks during the second half of the month. We will provide another update on these searches with the next Transform IT post the week of January 22, 2018.